This article sets out the procedures for making nominations for election to NIPSA’s General Council for the 2022-23 year i.e. the new General Council takes office immediately after NIPSA’s Annual Conference in June 2022. Branches need to take immediate action to ensure nominations comply with the deadline of 14 January 2022.
This circular sets out the procedures for making nominations for election to NIPSA’s General Council for the 2022-23 year i.e. the new General Council takes office immediately after NIPSA’s Annual Conference in June 2022. Branches need to take immediate action to ensure nominations comply with the deadline of 14 January 2022
The regulations for the election of the General Council is available to download from the link at the bottom of this page. Your Branch Committee should consider carefully these regulations, and I would draw your attention to the following points:
- Nominations for the General Council can be made only by NIPSA Branches and at properly convened general meetings of your Branch.
- Nominations must be made on Form 2A available to download from the bottom of this page, which must be signed by the Branch Chairperson and another Officer of your Branch.
- Each candidate must signify their consent to their nomination. It is important that Branches obtain this signature as NIPSA Headquarters cannot follow up incomplete forms.
- For each candidate I should receive details on the nomination form of the nominee’s name (forename in full), gender, address, grade, NIPSA Branch number and signature of consent to act if elected.
- Completed nomination forms must reach me by 2.00pm on 14 January 2022.
- An election address of up to 100 words may be submitted by candidates for election to the General Council. Election addresses must be submitted using Form 2B available to download from the bottom of this page and can be sent along with the nomination form or be sent separately by the candidate.
- In order to assist Headquarters in compiling the election address booklet a facility has been set up to allow candidates to submit an election address electronically. Please see instructions attached. It is important to note if candidates avail of this facility they must also forward a signed copy.
- Completed election addresses must reach me by 2.00pm on 14 January 2022.
The election will be independently supervised by Civica Election Services (formerly known as Electoral Reform Services). Following the election of the General Council for 2021-22, the Returning Officer from Civica reported on a number of breaches of the election regulations and recommended that NIPSA take steps “to highlight to branches, candidates, supporters and campaigns the rules that apply to campaigning and the importance that the regulations are complied with”.
The Returning Officer referred specifically on 2 reported breaches. The first breach was in relation to Election Regulation 35d which provides - “Any candidate or their supporters shall not use the NIPSA official logo in campaigning material which could be construed as being a NIPSA officially sanctioned document”. It was the view of the Returning Officer that, in each reported instance referred to the Returning Officer, the inclusion of the logo did amount to a breach of regulation 35d.
The second breach referred to Regulation 11 which requires a vote to take place in the branch meeting held to consider nominations and the Returning Officer determined that a branch was in breach of the regulation by not holding a vote in respect of the nominations.
Your attention is now being drawn to the fact that branches and candidates must, ensure that they strictly comply with the attached Election Regulations. Failure to comply may result in the disqualification of a candidate.
All information received will be treated in accordance with our Data Protection Policy. This and the Privacy Notice it contains can be access on our website.
|Please make immediate arrangements for your Branch to hold a meeting to decide on its nominations and in good time for your Branch and your candidates to have all the necessary papers with me by 2.00pm on 14 January 2022.|
Addendum to 2022/2023 NIPSA General Council Election Regulations
In light of the continued COVID-19 restrictions the General Council has agreed, in line with the powers conferred on it in Rule 6.31 of the NIPSA Rule Book, to amend the following Election Regulations. This is to ensure, in these very exceptional circumstances, that the COVID-19 restrictions do not unnecessarily impede branches’ ability to submit their nominations and candidates’ election addresses by the closing date of 2pm on Friday 14 January 2022. The following amendments to the regulations are set out in red below.
All nominations must be sent in writing to the General Secretary at Harkin House, 54 Wellington Park, Belfast BT9 6DP. (For clarity, given the continued COVID-19 restrictions branches may submit the nomination form by email).
Rule 6.36 states that nominees must give their consent for their nomination to be valid. (For clarity, given the continued COVID-19 restrictions either a scanned signature or a typed ‘signature’ will be accepted).
A nomination will only be valid if made on the official nomination paper with a certificate signed by the Branch Chairperson (or in the case of absence) by another Branch Officer that the rule relating to the holding of Branch meetings had been complied with and giving the date and place of the meeting held. (For clarity, given the continued COVID-19 restrictions either a typed signature or scanned signature will be accepted).
Candidates’ Written Statements and Election Addresses
(For clarity, given the continued COVID-19 restrictions either a typed signature or scanned signature will be accepted).
Completing your Election Forms using Acrobat Reader, Fill and Sign
To sumbit your Nominations and Election address download and save the PDF forms below to your computer, forms cannot be completed in the browser. The PDF forms below can be completed using Adobe Reader, Fill and Sign.
Click here for a brief tutorial in completing your form using Fill and Sign.
If you don’t already have a copy of Acrobat Reader installed it is available here as a secure free download from the Adobe website.
To sign you can just type in your name or use the Signature tool as described in the tutorial.
You can still use the Microsoft Word version of Form 2b.